A FreshBooks alternative for the work you need to bill.
If you want your team's hours, project expenses, and invoices together, PayPolka is worth a look. One price includes project budgets and reports, with no limit on the clients you can bill.
Try every feature free for 30 days. No card needed.
Decide whether you need billing, bookkeeping, or both.
FreshBooks includes invoicing and time tracking alongside accounting features such as bank reconciliation and double-entry reports, with availability depending on the plan. If you rely on those accounting tools, include them in your decision. FreshBooks product and plan details were reviewed September 7, 2026.
PayPolka focuses on the daily connection between client work and billing: log hours, record project expenses, prepare the invoice, and review how the job is doing. It includes the same features at every team size.
PayPolka provides accounting summaries and CSV exports, but no general ledger or bank reconciliation. It can support your billing while your accountant keeps the books elsewhere.
Before moving, try the tasks you do most often with a sample client project. Log a week, prepare the invoice, and check the reports. The getting-started guide shows the process.
How PayPolka helps
Track work before preparing the bill
Log hours and expenses against client projects, then add unbilled work to an invoice. You can also quote work and invoice an accepted estimate in portions.
Use the same features at every team size
Project budgets, optional approvals, and profitability reports are included for solo users and teams. Read-only accountant access is free.
Pay one price for the whole team
$9 per person per month, nothing metered. Unlimited clients, projects, estimates, and invoices. Accountants and client contacts never take a seat, and the first 30 days are free with no card needed.
Give your accountant access
Invite an accountant for free read-only access to financial information. Use CSV exports to pass records to your bookkeeping process.
Questions, answered.
Who is PayPolka a good fit for?
Small US service teams, including contractors, consultants, freelancers, and studios that want project time, expenses, and billing together.
Can I automatically migrate my account?
PayPolka offers a client CSV import and a separate Harvest importer. It doesn't provide a full automatic migration from this product. Review your records and keep access to the history you need.
What does PayPolka cost?
$9 per person per month. Every feature is included, and read-only accountant access is free. New accounts get 30 days free with no card needed. Add a card before the trial ends to keep going; if you never do, nothing is charged.
See how your next project would work in PayPolka.
Start with your next client project. Log the work, prepare the invoice, and see how PayPolka fits your business.
Try every feature free for 30 days. No card needed.