Give your client a clear way to say yes.
Send an estimate link with the scope, price, and attachments together. Your client can review it and accept with their typed name, without creating an account or printing a document.
Try every feature free for 30 days. No card needed.
Keep the approval with the estimate.
An email saying 'looks good' can leave you searching for the quote it refers to. A phone call is even harder to refer back to when the scope comes up again.
PayPolka records the client's response on the estimate itself. They can accept it online or decline with a reason, and you can review the response in its history.
Once it's accepted, you choose whether to invoice the whole amount or a portion, such as a deposit. If the scope changes later, create a change order for separate acceptance. Read the estimate walkthrough.
How PayPolka helps
Make it easy to review the work
The client opens a branded estimate in their browser. Include line items, notes, and proposal attachments so the details are available together.
Record who accepted and when
Acceptance saves the typed name, timestamp, and IP address with the estimate. You can refer back to the response when reviewing the job.
Keep the terms available
Publish your terms and link them from the estimate. The acceptance wording tells the client that accepting confirms those terms.
Bill after the agreement is in place
Create a draft invoice from the accepted estimate for the full amount or a portion. You decide when it is ready to send.
Acceptance is stamped on the estimate with the name, date, and IP address.
Questions, answered.
Does the client need a login?
No. They use the link you send to review and respond in their browser. Anyone with the link can open it, so share it with the intended recipient.
What if the quote has expired?
Reactivate the estimate with a new valid-until date if you're still willing to offer it. You can also regenerate the public link when needed.
Can I edit an accepted estimate?
Use a change order for new scope. It creates a separate estimate with its own acceptance and billing, linked back to the original.
What does PayPolka cost?
$9 per person per month. Every feature is included, and read-only accountant access is free. New accounts get 30 days free with no card needed. Add a card before the trial ends to keep going; if you never do, nothing is charged.
Send a quote your client can respond to.
Start with your next client project. Log the work, prepare the invoice, and see how PayPolka fits your business.
Try every feature free for 30 days. No card needed.