A Square Invoices alternative for tracking the work before payment.
PayPolka brings project hours, expenses, budgets, and invoices together for small US service teams. Clients pay online through your own Stripe account.
Try every feature free for 30 days. No card needed.
Choose around the way you run the job.
Square Invoices supports deposits, payment schedules, recurring invoices, and automatic reminders. If your business already uses Square point-of-sale hardware, check how those features fit your existing setup before introducing another tool. Square Invoices product and plan details were reviewed September 7, 2026.
PayPolka focuses on the daily connection between client work and billing: log hours, record project expenses, prepare the invoice, and review how the job is doing. It includes the same features at every team size.
Comparing Square Invoices Plus and PayPolka
Square gates multi-package estimates, milestone payment schedules, and custom layouts behind its paid "Invoices Plus" tier ($20/month). Compare how each platform structures workflow and pricing:
| Feature | Square Invoices Plus | PayPolka |
|---|---|---|
| Monthly Cost | $20/month per location + transaction fees | $9/person per month, all features included |
| Team Time Tracking | Requires separate Square Shifts / Team Plus add-on | Included: weekly grid, project hours, labor rates |
| Project Margin & Costing | Not available (focused on payment totals) | Included: labor cost rates vs. invoiced revenue |
| Staged Progress Billing | Included in Plus tier | Included: deposits, progress percentages, final balance |
| Payment Gateway | Locked to Square merchant account | Your own Stripe account (card, ACH, Cash App Pay) |
Where each platform excels
Square is ideal for retail or counter-service businesses that already run physical Square POS registers and need simple occasional invoices.
PayPolka is built for service businesses that track crew time, buy project materials, and bill clients without paying per-location software fees. See how PayPolka payment links work or start your 30-day free trial.
How PayPolka helps
Keep your team's time attached to the job
Record hours and expenses on projects, review weekly timesheets if you choose, and prepare invoices from the work that hasn't been billed.
Review what the job took to deliver
Project budgets and profitability reports help you compare work and recorded costs with the amount billed. Set team cost rates before relying on margin figures.
Pay one price for the whole team
$9 per person per month, nothing metered. Unlimited clients, projects, estimates, and invoices. Accountants and client contacts never take a seat, and the first 30 days are free with no card needed.
Give your accountant access
Invite an accountant for free read-only access to financial information. Use CSV exports to pass records to your bookkeeping process.
Questions, answered.
Who is PayPolka a good fit for?
Small US service teams, including contractors, consultants, freelancers, and studios that want project time, expenses, and billing together.
Can I automatically migrate my account?
PayPolka offers a client CSV import and a separate Harvest importer. It doesn't provide a full automatic migration from this product. Review your records and keep access to the history you need.
What does PayPolka cost?
$9 per person per month. Every feature is included, and read-only accountant access is free. New accounts get 30 days free with no card needed. Add a card before the trial ends to keep going; if you never do, nothing is charged.
See how your next project would work in PayPolka.
Start with your next client project. Log the work, prepare the invoice, and see how PayPolka fits your business.
Try every feature free for 30 days. No card needed.