Keep the job details together while the work is happening.
See a client's project hours, expenses, invoices, and team messages in one place. Set a budget and check how much you've used before you agree to more work.
Try every feature free for 30 days. No card needed.
A project should tell you more than its name.
When a client asks how the job is going, you need to know what your team has worked on, what it's cost so far, and how much you've billed. Hunting through separate records makes a straightforward question harder than it needs to be.
PayPolka gives each project a place for time, expenses, invoices, and team messages. Choose hourly, fixed-fee, or non-billable work, and set the rates and budget that fit the agreement.
Suppose you allow 40 hours for a project and choose an alert at 75%. You'll get an email when logged work crosses that threshold, giving you a reason to review what's left while the job is still underway. See how to set up a project and review its reports.
How PayPolka helps
Find the work and the bill together
Open a project to see its time, expenses, and invoices. Follow an entry back to its day view or start an invoice with the project selected.
Choose how each project is billed
Use hourly billing with labor category rates or a project-wide rate. Set a fixed fee for quoted work, or use non-billable projects to keep internal time visible.
Watch the budget as hours accumulate
Set a budget in hours or dollars, then choose the percentage that should trigger an email. The project shows usage as entries change.
Keep the team's questions with the project
Post a message for the team and collect comments on the project's message board. Use project notes for scope and details people need to refer back to.
Time, expenses, invoices, and the message board, with the budget at the top.
Questions, answered.
Is this task management or scheduling software?
No. PayPolka organizes the time, expenses, budget, and billing for client projects. It doesn't include task boards, dispatch, or resource scheduling.
Can clients see their project hours?
You can turn on sharing of approved hours and expenses for a project in the client portal. It's off by default. Clients access the portal through the link you share.
What happens when a project is finished?
Archive it to stop new time and expense entries. Its records remain available for reference and reporting, and you can reactivate it if work resumes.
What does PayPolka cost?
$9 per person per month. Every feature is included, and read-only accountant access is free. New accounts get 30 days free with no card needed. Add a card before the trial ends to keep going; if you never do, nothing is charged.
Start the next job with its details in one place.
Start with your next client project. Log the work, prepare the invoice, and see how PayPolka fits your business.
Try every feature free for 30 days. No card needed.