A Harvest alternative for teams that bill their hours.
Log team time on a weekly grid, track project expenses with receipts, and turn unbilled hours into invoices. PayPolka includes everything for $9 per person with built-in Harvest importing.
Try every feature free for 30 days. No card needed.
Check the work your team needs before you switch.
Harvest has long been a staple for agency time tracking, invoicing, and reporting. As teams grow, monthly per-seat costs and feature tiering can prompt owners to review their subscriptions. Harvest plan details were reviewed September 7, 2026.
PayPolka focuses on the direct connection between client work and billing: crew logs hours on a weekly grid, project receipts stay with the job, and the invoice pulls in unbilled work automatically.
Harvest vs. PayPolka comparison
Compare how the core time tracking and billing workflows stack up:
| Feature | Harvest | PayPolka |
|---|---|---|
| Pricing per Seat | ~$10.80 – $12/user/month | $9/person per month (locked for life) |
| Time Tracking Method | Live stopwatch timers, mobile & desktop apps | Clean weekly timesheet grid in browser |
| Estimates & Staged Billing | Basic estimates | Online estimate signoff, deposit & progress billing |
| Payment Processing | Stripe & PayPal integrations | Direct Stripe connection (0% PayPolka markup) |
| Harvest CSV Importer | Export only | Built-in: import time, expenses, clients & projects |
Making the transition straightforward
Before migrating an entire organization, export a single month of time and project records from Harvest. Upload the CSV into PayPolka, review the user mapping, and test preparing an invoice.
Read our in-depth guide on evaluating a switch from Harvest or follow the Harvest migration documentation to walk through the process step-by-step.
Why teams switch to PayPolka
Built-in Harvest CSV importer
Bring over your Harvest time entries, expenses, clients, projects, and task categories directly under Settings. Historical invoiced records stay locked and archived.
One flat rate with nothing metered
$9 per person per month with unlimited clients, projects, estimates, and invoices. Free read-only accountant access, and your signup price stays locked for life.
Weekly timesheets that pull into invoices
Your team logs hours on a clean weekly grid. When it is time to bill, choose your dates and all unbilled hours and project expenses drop straight onto the invoice.
Project budgets and profitability reports
Set hours or dollar budgets with threshold alerts. Compare team cost rates against billed revenue to see real profit margins on every client job.
Questions, answered.
Can I import my data from Harvest?
Yes. PayPolka includes a dedicated Harvest importer that accepts your Harvest CSV exports for time entries, expenses, clients, projects, and tasks. Invoiced hours are kept out of unbilled work to prevent accidental double-billing.
How does PayPolka pricing compare to Harvest?
PayPolka charges a flat $9 per person per month with all features included. There are no plan tiers, no project limits, and read-only accountant access is free. Harvest plans typically start at $10.80 to $12 per user per month.
Does PayPolka have automatic timers or desktop apps?
No. PayPolka uses a fast weekly timesheet grid in the browser rather than continuous background desktop timers. If continuous background timers are central to your daily workflow, keep that in mind before switching.
Is there a free trial?
Yes. New accounts get 30 days free with every feature included and no card needed to start. You can import a sample project and test your workflow before paying anything.
Ready to test a sample project?
Import a week of Harvest records or start fresh. See how your timesheets and invoices connect in PayPolka.
Try every feature free for 30 days. No card needed.